JOB OPENING

Office Manager

About Carrfour Supportive Housing:

Carrfour Supportive Housing is a not-for-profit 501(c)(3) organization whose mission is to develop permanent supportive housing and maximize the self-sufficiency of the formerly homeless and those at risk of homelessness in Miami-Dade County, Florida. Established in 1993 by the Homeless Committee of the Greater Miami Chamber of Commerce, Carrfour is unique from other not-for-profit organizations addressing the homelessness issue in that we are both a housing developer and a service provider. We measure our success in terms of our residents’ successes, and not just the number of supportive housing units we provide. Our goal is to end homelessness in Miami-Dade County.

Duties/Expectations:

  • Responsible for the contracting, maintenance and repair of all agency office equipment, including fax machines, photocopiers, phones, phone/voice mail systems, computers, and printers

  • Responsible for the assignment/termination of email addresses and maintenance/regular back-up of Main Office server

  • Coordinate purchase and distribution of office supplies, business cards and stationary to all offices

  • Schedule and coordinate Board and Committee meetings and materials, record and prepare Board meeting minutes

  • Maintain agency phone directory and ACT database

  • Coordinate updating of agency website

  • Coordinate parking stickers, building/office access for main office employees

  • Review and approve payment of applicable administrative invoices

  • Manage mail and fax distribution at the Main Office and coordinate deliveries to program offices

  • Maintain file system for agency contracts and grants

  • Ensure coverage of front desk

  • Maintain common areas at the main office including receptionist desk

  • Prepare instructions or written procedures as necessary

  • Assist with preparation of funding applications, including collection of all supplemental information needed for applications

  • Ensure insurances are kept current and maintain insurance files

  • Conduct new hire orientations

  • Manage benefit enrollment and termination for all employees

  • Manage and maintain personnel employee files

  • Track PTO usage

  • Perform other administrative duties as assigned


Required Experience:

  • High School degree

  • Three years of experience as office manager or similar positions

  • Good written and verbal skills

  • Demonstrate excellent organization skills and the ability to manage multiple tasks simultaneously

  • Excellent computer skills, including Word, Outlook, and Internet Explorer


CONTACT  Stephanie Berman for appliction information: 305 371 8300